DRAFT DRAFT DRAFT

Tug Data Resources Co-ordination Committee
Minutes of the Meeting of May 10, 1999
University of Waterloo

Present: Doug Horne, Helene LeBlanc, Sue Moskal (recorder), Bo
Wandschneider (Chair)

1. Approval of Agenda

Approved

2. Minutes of the Meeting of April 12, 1999

item 2b : delete bracketed text

ACTION: Sue will update April 12 minutes and send to Bo for putting up on
the Administrative page.

3. Business Arising (not on the current agenda)

item 1 : The TDRCC are beginning to consider the idea of
cataloguing the datasets currently on the Website. We will be
collaborating with the TUG-CAT Group regarding this work.

item 2 : Sue informed Bo about the 1991 Census data that UW has,
but these were not the data needed.

item 2c : SAS - there is a possibility that SAS7 will replace the
SAS script, but this is not at all certain.

4. G.I.S. (guest Richard Pinnell)

Richard was unable to attend the meeting. Helene reported on
recent developments at WLU.

Virginia Gillham, Don Hamilton, and Helene LeBlanc met with Bob
Sharpe and Grant Head of the WLU Geography Department. The geographers
pulled together a GIS document which proposes that a Map Librarian and GIS
specialist be hired jointly by the Library and the Geography Department.
This document will be reproduced and given to members of TDRCC and to
Richard Pinnell. WLU is concerned that they have only observer status on
the OCUL Map Group. They would like to get a librarian/GIS specialist to
boost their OCUL status and to improve service on their campus. They
expressly stated that they want to be part of the TDR in the context of
GIS data.

The WLU group proposed that a meeting be held on May 27th
involving representatives of GIS interests and TDR on the three campuses.
>From the TDRCC perspective this time frame is not feasible. It was
decided that work would begin at the local level in early June and that a
mid-June meeting would be held to discuss possible activities.

ACTION: Local focus group meetings will be held during the early part of
June prior to mid-June discussions.

5. Report for the Chiefs [following is Doug's draft outline]

Each of the following sections was discussed in general and TDRCC
members volunteered to write up particular sections.

ACTION: As each section is finished it will be sent to the group.

ACTION: Helene and Sue will pull the first draft of the report together
and put it up on the Administrative page.

1) The TDR Defined.

Deferred until report is more complete. This section will
be the introduction.

2) Current Status:

i) Data currently available - Bo

what is available + appendix

ii) Traffic trends (usage statistics) - Bo

appendix and summary


iii) Individual Site Reports - Sue, Helene, Doug

approximately one-half page on each site


iv) Resources committed (human and equipment) - Sue,
Helene, Doug

brief report for each institution

v) Problems experienced. - Sue

3) Next Steps:

i) What we would like to accomplish. - Helene

ii) Resources required (human and equipment). - Helene

iii) Possible scenarios (how to distribute work and
funds). - Helene

iv) Preferred scenario(s)? [delete this section]

4) Possibilities:

i) What we could accomplish. -Doug

ii) Expanded partnerships. - Doug

iii) G. I. S - Doug

iv) Expanding Functionality and the user base. - Doug

6. CAUBO (Its PICTURE TIME!!!)

CAUBO requested that a photo be taken of the TDRCC. Done.

7. New Search Engine

Barry has been working on this program. Carol Perry has been
cleaning up the Readme files. She includes the information in the
Bibliocat record and adds metadata and keywords based on the Statistics
Canada record.

Suggestions were made concerning the Help document: red text is
very hard on the eyes; each term defined in the document and used in the
table should have a direct link to the pertinent section of the Help file.

ACTION : Sue will update document for spelling and grammar and send
the corrected version to Bo.

ACTION : Sue will review the content and present the update to the TDRCC
for review and discussion.

8. Agenda items for the next meeting

IASSIST/CAPDU/ICPSR
Report to the Chief Librarians
GIS

Holidays:
Doug - last week of July and first week of August
Bo - sometime in August
Helene - last two weeks in August
Sue - July 19 - August 10